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At the outset - you must consider the objectives of the meeting!
Do you really need one? Would a one-to-one or a 'phone conference suffice? Just because everyone is available doesn't mean that you ought to meet.

Consider - what do we need to achieve? What are the outcomes? Do they require us to be together?

Booking the meeting

When booking a meeting by email, you need to be clear on:

• Date and time - not just 'next week' - you don't know when people are going to be reading it!
• Email subject field - make this specific, so that your team members don't miss it in their inbox!
• Meeting purpose? Agenda? Either tell people the key purpose of the meeting AND when/ how the agenda will be assembled.
• Response - ask for confirmation - if you read Clara's profile, you'll have seen that her online calendar is not fully functional - you need to know if she's free!

Preparing the Agenda

Of course, the key item people think about when planning a meeting is the Agenda. It's a vital document! This is the draft agenda you have prepared for the meeting next week.

Can you see any immediate problems? Click on the agenda itself if you see any.

So what is the effect of using an agenda in this form? We'll see!

Jump the the next Module in this demo - 'Generating Ideas'

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