In any situation, teleconferences are difficult! Here are some key principles:

  • Teleconference meetings have to be shorter than face-to-face ones.
  • The agendas AND all related documents need to be circulated (and agreed) well in advance.
  • It's the role of the chairperson to ensure that that remote members are brought in to the discussion. The pace needs to be slower, with more checks on understanding.

  • Groundrules should be agreed by all participants. These include:
  • There should be a leader of the discussion, identified to all parties.
  • Each time anyone speaks, they should identify themselves.
  • 'Side conversations' should be prohibited.
  • Participants should speak only when they have a meaningful contribution to make. One exception:
  • When agreement is being reached, all participants should comment briefly, and say that they agree, rather than remaining silent.

    •  

That's the end of the demo!

Start Again Go to Intro Page Contact us to discuss!

 

 

© TeamCommunications.com 2001

So, in terms of good and bad points in the discussion, give it a score out of 10, and click on 'submit':


Team Communications                 
 
 

 


A Meeting by Teleconference

It's now several weeks after your meeting. For the next meeting, all are free to attend, but Clara is visiting her home country this week, and is dialling in. You prepared an agenda last week, and circulated to everyone by email.

Scroll down so that the team are in the centre of your screen, and play the discussion.